Audio visual installation at an event venue could be difficult, especially if you have a limited budget. However, it is not a wise idea to compromise with quality, as this is what the success of your event depends greatly on. There are ways in which you can lower your cost without compromising on quality.
Tips to Lowering Your Audio Visual Installation Costs
Following are a few tips to help you impress your clients.
Consult experts: AV systems on hire are the best choice if you are planning on containing costs. Consult experts about your situation. Rentals that cater to small budgets will definitely have something that fits within your budget.
Be choosy: A large budget gives you the luxury of hiring professionals to take care of all details of the audio visual installation and operation. When on a tight budget, identify what you can do without.
PA system options: If you have a band playing at your event, you need to know details of the equipment in their possession already and what else you need to get to complete the setup. The band could have brought its own PA system, but you may still have to provide for the audio visual installation at the event site.
Knowing the event to install the lighting: The event management company needs to be clear about whether your event requires specialised lighting. A proper stage lighting rig could be expensive in contrast to automatic lighting like dizzies which are cheaper and easier to use. They just need you to press the switch once they are set up.
Projectors for cheap display of audio visuals: Projectors rigged to a DVD player are perhaps the cheapest way to display quality audio visual images.
Use a PA system: Find out if the venue you are using for your event has a PA system. If they do, use it for the background music as well as live bands and any other sound requirement at the event.
Choose a playlist over a DJ: An unfortunate choice to make. While a DJ is any day a better option, given he/she can tweak the music to the mood of the audience, play list is the option for you when you are on a tight budget.
What You Should Know About Audio Visual Installation
While your budget may be pulling you in all directions, what you should be looking at is value for money rather than a pure minimisation of costs. For this, it is essential that you understand the four fundamental factors that you need to get right for any audio visual installation.
The first of these is clarity, which is critical for audio visual presentations. You can cut costs on audio visual installation by not hiring technicians, but it is well worth spending a little more on good AV systems in this category. The second factor is simplicity. Make sure that the AV equipment is easy to operate. The third is reliability. Look up reviews of the system that you are considering to avoid losing connection during the event. The fourth factor is realism. You need to ensure that the overall effect created by the audio visual installation is that of people participating together and feeling no barriers even if they are separated by distance.
Planning any event is not easy and you can find an event management company even on a small budget. Smart thinking and a good understanding of your needs will help you the most in this matter. The ultimate aim is to hire AV systems and get technical support without emptying your coffers or sacrificing the success of your event.
Kathryn Dawson writes articles for Piranha Audio Visual, a leading Event Management Company in the UK providing a comprehensive spectrum of event management services from conceptualisation and design, marketing and on-site support through to audio visual installation and post production follow-ups. Piranha has AV Systems and products that can cover areas such as interactive training, classrooms, presentations in boardrooms, large scale presentations and more.